Public Records Request - Town of Colma

The California Public Records Act is designed to give the public access to information in possession of public agencies. Records include all communications related to public business.

Submittal

There are (2) ways to submit a public records request:

1. Hard copy

Print and fill-out the pdf form, and submit the hard copy to the City Clerk's office located at 1198 El Camino Real via (3) options:

Drop off during business hours (Monday - Friday, 9AM - 4PM, closed from 12 - 1PM)
USPS Mail (or your preferred courier) to the address above
Fax to 650.997.8308

2. Online

Complete the online form and click the Submit button when you're done.

Processing Requests

Within ten (10) days after receipt of the request, the Records Coordinator shall notify the requestor, in writing, that: (1) The records will be produced, the conditions, if any, for production, if the records are not produced at the same time of the response, and the estimated date and time when the record will be made available; (2) The Town’s time to respond has been extended and a brief statement of the reasons therefore; or (3) The request is denied, in which case the notice shall set forth the information described in the section entitled, “Notice of Denial.” Please see Administrative Code §1.04.040 for a Summary of Exemptions.

Conditions

If the request is: (1) to inspect public records, the Town may require that the inspection occur during normal business hours, in a secure area, with a staff person present; (2) for a copy of a public record, the request must be accompanied by payment of a fee or deposit to the Town. The fee, however, may not exceed the actual cost of providing the copy; (3) for a large volume of records that will take time to locate or gather, the Town may produce the records on a schedule that allows staff sufficient time to tend to the everyday needs of the public.